General Licence:

  • 2 years condo management work experience within past 5 years required.
  • Effectively a “full licence”.
  • No supervision requirements.
  • Has completed the educational requirements for a General Licence.
  • Can act as a a Supervising Licensee for individuals with a limited licence.
  • Can act as the Principal Condominium Manager for a licensed Condominium Management Provider firm.

 

Transitional General Licence:

  • 2 years condo management work experience within past 5 years required.
  • Allows an individual to do all the same work that a General Licensee can do.
  • Effectively a “full licence”.
  • No supervision requirements.
  • Has not completed the educational requirements for a General Licence.
  • Can act as a Supervising Licensee for individuals with a limited licence.
  • Can act as the Principal Condominium Manager for a licensed Condominium Management Provider firm.
  • Last day to apply for a Transitional General Licence is Jan. 29, 2018.
  • Must complete the necessary education and apply for General Licence within 3 years of their Transitional General Licence being issued.

 

Limited Licence:

  • Considered an “entry-level” licence. At this time, no condo management education or work experience is required.
  • Must work under the supervision of at least one condo manager who holds a general licence or transitional general licence (supervising licensee).
  • Must comply with the specific conditions on the licence (restrictions on the services they can provide, as prescribed in s. 8 of the General Regulation).
  • Can progress to a General licence once the necessary work experience and education is completed.

 

Condominium Management Provider Licence:

Any corporation, sole proprietor, partnership, association or other organization that provides condominium management services will be required to obtain a condominium management provider licence to continue providing condo management services beyond January 29, 2018.

 

Principal Condominium Manager:

Every licensed condominium management provider (firm) must designate one of its licensed condominium managers as its principal condominium manager. This can be either a general licensee or a transitional general licensee that is designated by the firm.

A principal condominium manager will ensure that the management provider (firm) complies with the Condominium Management Services Act (CMSA) and the regulations.

 

Condominium Management Services:

Any of the following services provided to or on behalf of a condominium corporation:

  • Collecting or holding contributions to the common expenses or other amounts levied by, or payable to, the corporation.
  • Exercising delegated powers and duties of the corporation or its board of directors, including:
    1. making payments to third parties on behalf of the corporation,
    2. negotiating or entering into contracts on behalf of the corporation, or
  • supervising employees or contractors hired or engaged by the corporation.

Please note that some exemptions may apply as per s.1 of the CMSA that are identified and prescribed in s. 2 of the CMSA General Regulation O. Reg. 123/17.

 

Supervising Licensee:

A general licensee or transitional general licensee who:

    • Oversees the work of a limited licensee.
    • Must approve certain types of work (as prescribed in s. 8 of the CMSA General Regulation Reg. 123/17) before their supervisee can perform it.
    • Is responsible for the work of a limited licensee being supervised under specific circumstances.
  • Shall be readily available to assist the licensee being supervised but is not necessarily required to be present at the location of that licensee.

 

Deemed Licences:

Starting November 1, 2017, individuals and firms will be deemed to hold a licence if they have been practising condominium management within the 90 days prior to November 1, 2017. Individuals may hold either a Deemed Limited Licence or Deemed Transitional General Licence. Firms may hold a Deemed Condominium Management Provider Licence.

Deemed licences effectively allow individuals and firms to continue offering condominium management services until they have applied for a licence and the registrar has made a decision on their application. If an individual or firm has not yet applied for licence, then any deemed licence they may hold will expire on January 30, 2018. Therefore, all individuals and firms who are offering condominium management services must apply for a licence by January 29, 2018 to continue offering condominium management services beyond that date.

 

Conditions of a Limited Licence:

Generally, the conditions of a limited licence are as follows:

  • Must be supervised by a General Licensee or a Transitional General Licensee.
  • Cannot enter into a contract or an agreement without prior approval of a Supervising Licensee.
  • Cannot manage, control, or disburse more than $500 of general funds without prior approval of a Supervising Licensee.
  • It is up to the supervisor and supervisee to determine their preferred method for managing and documenting approval of required work.
  • Cannot manage, control or disburse reserve funds.
  • Cannot sign status certificates.

Please refer to Section 8 of the CMSA General Regulation O. Reg. 123/17 for more detailed information.

 

Work Experience:

To qualify for a Transitional General Licence or General Licence, individuals will require a minimum level of experience. Work experience requirements vary depending on which licensing stream an individual falls under.

Work Experience Under Transitional and General Licensing Streams:

Individuals applying for a Transitional General Licence or General Licence between November 1, 2017 and January 29, 2018, will be required to demonstrate that they have 2 years experience (2,920 hours) within the previous 5 years providing condominium management services, to or on behalf of a condominium corporation, as follows:

  • Collecting or holding contributions to the common expenses or other amounts levied by, or payable to, the corporation.
  • Exercising delegated powers and duties of the corporation or its board of directors, including:
    1. making payments to third parties on behalf of the corporation,
    2. negotiating or entering into contracts on behalf of the corporation, or
  • supervising employees or contractors hired or engaged by the corporation

Work Experience Under Limited Licensing Stream:

Individuals applying for a General Licence under the Limited Licensing stream (i.e. individuals who start with a limited licence and progress to a general licence), must complete 2 years (2,920 hours) of work experience and must have performed the following activities under the supervision of one or more supervising licensees:

1. planned and participated in meetings of the board of directors of a client;
2. planned and participated in meetings of owners, including at least one annual general meeting within the meaning of the Condominium Act, 1998;
3. participated in preparing a budget for a condominium corporation that the applicant has presented to the board of directors of a client;
4. interpreted financial statements for a client prepared under section 66 of the Condominium Act, 1998 and presented them to the board of directors of the client;
5. prepared and presented reports to the board of directors of a client; and
6. overseen the maintenance or repair of units, common elements within the meaning of the Condominium Act, 1998 or client assets, if any.


Work Experience Calculation
: 2,920 hours of work experience is calculated using Statistics Canada’s definition of full-time work hours (30 hours/week) over a two-year period.

 

Education

To qualify for a general licence, individuals will be required to meet certain education requirements. Initial education requirements are defined under the general regulation and by designation by the Minister of Government and Consumer Services.

Initial education requirements are based on the following 4 courses developed by the Association of Condominium Managers of Ontario (ACMO):

(i)   Condominium Law,
(ii)   Physical Building Management,
(iii)   Financial Planning for Condominium Managers, and
(iv)   Condominium Administration and Human Relations.

Successful completion of ACMO’s 4 associated Challenge Exams or successful completion of the examination that ACMO requires for the applicant to qualify for its designation as a Registered Condominium Manager may also satisfy the educational requirements for a general licence. Please see the Licensing Streams section of the CMRAO website for more information.

Additional information on education requirements can be found under sections 5 and 11 of the general regulation and in the Minister’s designation.

Individual licence holders may also be required to complete continuing education requirements as they are established.